ResponsibilitiesDocumentation and Administrative SupportProvide administrative support to the Sales Management Team for all duties including mail, word processing, filing, order processing, telephone answeringSupport the Sales Management Team with information gathering and prepare presentations for meetingDraft complex documentation, proposals, reports, and correspondence such as contracts and agreements, to support the Sales Management TeamPrepare, assemble and modify weekly reports, presentations and briefing materials using MS Word, PowerPoint, ExcelUse database systems to maintain current records and support the monthly reportingAssist the President with team collaborationManage calendar including internal/external meetings, site-visits and other special eventsManage meetings to include taking minutes and maintain action item lists to ensure follow-upSupport the Sales Management Team with travel itineraries: hotel reservations, flights booking and all related issue with travelling, to include travel expense reports, reconcile credit card statements and other duties as needed to manage travelRequirementsSuccessful completed commercial apprenticeshipMinimum 5 years of office administration experience in multinational environment, preferably with recent senior executive support experienceStrong knowledge of office-related software including Microsoft Office, PowerPoint, Word and ExcelAbility to maintain confidential informationAbility to organize and manage multiple projects and tasks simultaneously Excellent organizational and interpersonal skillsExcellent command of both oral and written local language and English are requiredContactNicole Gebhard, HR Business Partner, +41 62 789 23 02
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